Below is a detailed list of VYF&C Committees. If interested in getting more involved and joining a committee please contact Secretary Christina Caceres at [email protected].
Public Relations & Communications Committees
1. The committee shall work directly with the Secretary who will delegate appropriate responsibilities and communication channels.
2. Shall manage all league websites and social media channels including registration site informational site, Facebook and Instagram.
3: Provide reporting from registration site as requested.
4: Manage access to social channels and groups for both admins and members.
5: Collaborate with the Picture Committee to ensure photographs and videos are captured at live events and are uploaded to appropriate communication channels.
6. Communicate league wide announcements through multi-channel communications.
7. Identify opportunities for collaboration with the Fundraising Committee to create awareness of activities through multi-channel communications.
1: Shall submit an estimated annual budget to the Executive Board for new equipment and uniforms needed with the recommendations from the Football Director and/or Cheerleading Director.
2: Store, maintain and issue all equipment and keep the current inventory the same.
3: Manage ordering uniforms, equipment, replacing uniforms/equipment, refurbishing equipment. All expenses must be agreed to by the Executive Board.
4: Ensure receipt of equipment deposits through appropriate tracking efforts in collaboration with the Treasurer, Football Director, and Cheerleading Director.
5: Ensure no equipment is provided unless a deposit has been received.
6: Notify the executive board of any equipment not returned to the league.
7: Shall be in charge of the field preparation for all games and sideline security.
8: Ensure home fields are cleaned after each game.
9: Ensure field safety issues are aligned with the Football Director and Field
10: Ensure teams clean respective areas at away games.
11: Manage lost and found items at home games.
12: Shall ensure the safety of all players, coaches, spectators, and equipment.
13: Responsible for securing EMT support at all home games and managing the budget for these costs in collaboration with the Treasurer.
Snack Bar/Spirit Wear Committee
1: Shall be responsible for the maintenance and functioning of the snack bar and spirit wear table during said football and cheerleading season.
2: Security of said snack bar/spirit wear is the responsibility of the chairperson.
3: Responsible for managing (Income/Expense) and collaboration in creation of the Snack Bar/Spirit Wear Budgets.
4: Responsible for transitioning all receipts for purchases, by league issued credit card only, and monies received to the Treasurer on a weekly basis.
5: Responsible for all inventory management and replenishment.
6: Shall be responsible for creating volunteer schedules and the tracking of the volunteer participation.
1: Shall be headed by a chairperson appointed by the newly
elected President at the regular meeting in January of the new fiscal year.
2: It will be charged with responsibility for preparation of an estimated budget
and recommendation of expenditures.
3: At the regular meeting in the month of the Executive Boards’ choice, to be
announced on month prior, an estimated budget shall be submitted by the
committee showing anticipated income and estimated expenditures
for the coming year which will be open for discussion. Necessary changes
shall be made and put to a vote at the meeting no later than July of that
4: The expenditures will be listed on the budget in order of priority established
by the Executive Board upon recommendation of the committee due to the fact,
if income is not achieved, the lesser important items can be considered at a later
5: Any emergency deviation from the budget shall be made with the
Recommendation of the Executive Board and the approval of at least one (1)
member of the finance committee.
6: All monies collected will be turned over to the Treasurer for deposit in the
bank approved by the Vernon Vikings. At each monthly meeting a financial
report will be made available to the members attending the meeting showing
actual figures. This report will be prepared by the Treasurer.
7: Special meetings of the finance committee may be set up by the President
and/or Treasurer as he/she deems it necessary.
Fundraising Committee
1: Shall be charged with the responsibility of making a recommendation for fundraising to the Executive Board.
2: Shall consist of representation from Football, Cheer, and Comp Cheer
3: The committee will oversee all fundraising activities.
4: Submit estimated costs and expected profit for approval by the Executive Board.
5: Manage budgets for fundraising events in collaboration with the Executive Board.
6: Shall inform Executive Board and receive board approval of funds raised for allocation for specific purpose. Picture Committee
1: Shall be charged with the responsibility of making a recommendation for professional team photographs to the Executive Board.
2: The committee will oversee all team picture activities.
3: Submit estimated costs and expected profit for approval by the Executive Board.
4: Manage budgets for pictures in collaboration with the Executive Board.
5: Shall ensure photographs are captured by committee members at games and league events and provided to the Public Relations & Communications committee.
1: Shall review and recommend scholarship awardees to the executive board.
Cheerleader Safety and Regulations Committee
1: Shall identify appropriate competitions for all levels of Competition Cheer participation.
2: Identify and communicate rules and regulations for competition cheer to coaches, cheerleaders, and parents.
3: Assist Cheer Director in ensuring that all coaches possess a Rutgers certification or the equivalent thereof.
4: Assist Operations Committee with regard to all cheerleading on field events.
Enforce best practices as identified in coaching guides and Codes of Conduct.
Cheerleading Equipment Committee
1: Shall submit an estimated annual budget to the Executive Board for new equipment and uniforms needed with the recommendations to the Cheerleading Director.
2: Store, maintain and issue all equipment and keep the current inventory the same.
3: Manage ordering uniforms, equipment, replacing uniforms/equipment, refurbishing e equipment. All expenses must be agreed to by the Executive Board.
4: Ensure receipt of equipment deposits through appropriate tracking efforts in collaboration with the Treasurer, Football Director, and Cheerleading Director.
5: Ensure no equipment is provided unless a deposit has been received.
6: Notify the executive board of any equipment not returned to the league.
Event Management Committee
1: Shall be responsible for organizing and executing league wide events including and not limited to clinics and camps, pep rally’s, gold and pink events, youth night and other events that are approved by the Executive board.
2: Shall operate within a given Budget.
3: Shall collaborate with the Varsity coaching staff on the organization of the 8th grade walkout and Banquet.